dnc_email_21671.txt

dnc-emails 1,213 words email

P17 V11 V16 D6 V15

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Matt, We have a few finance events coming up - is it possible to avoid updates on specific dates leading up to the events if we let you know ahead of time? Thank you for your help! Dan From: Johnson, Matt Sent: Tuesday, May 24, 2016 4:09 PM To: Alan Reed; Greeson, Katja; Manisha Patel; Parrish, Daniel; Hoffman, Alex; Jessica TeSelle Cc: Andrew Brown; Wilson, Jackie K; Yared Tamene; Ellis, Lizzie Subject: RE: Looking for a lot of NGP DownTime Sounds good then. I'd like to give all NGP users a heads up, so I'll get an email out today and start later this week. I should have counts around about the dups for anyone interested. -Matt From: Alan Reed Sent: Tuesday, May 24, 2016 3:57 PM To: Johnson, Matt; Greeson, Katja; Manisha Patel; Parrish, Daniel; Hoffman, Alex; Jessica TeSelle Cc: Andrew Brown; Wilson, Jackie K; Yared Tamene; Ellis, Lizzie Subject: RE: Looking for a lot of NGP DownTime The downtime works for us too. From: Johnson, Matt Sent: Tuesday, May 24, 2016 3:48 PM To: Alan Reed; Greeson, Katja; Manisha Patel; Parrish, Daniel; Hoffman, Alex; Jessica TeSelle Cc: Andrew Brown; Wilson, Jackie K; Yared Tamene; Ellis, Lizzie Subject: RE: Looking for a lot of NGP DownTime About the downtime: Does this work for departments? About Nicknames: We definitely should, but it's hard to find some of those odd differences on a large-scale fashion. Happy to take a look after this round is done. About these duplicates: Some common issues with these duplicates: First Name/last name is swamped between two accounts. Last Name " Tibbetts-Cape" in one account, "Tibbetts" in the other. I should have better counts on them later today. I'm happy to send around a sample of the "problem merges" to anyone who is interested in looking into it. -Matt From: Alan Reed Sent: Tuesday, May 24, 2016 3:04 PM To: Greeson, Katja; Johnson, Matt; Manisha Patel; Parrish, Daniel; Hoffman, Alex; Jessica TeSelle Cc: Andrew Brown; Wilson, Jackie K; Yared Tamene; Ellis, Lizzie Subject: RE: Looking for a lot of NGP DownTime Just curious, would alternate spellings of names be considered in a second wave if they have other matching points? Just trying to figure out why we wouldn't merge "Matt" and "mat" in the example below or a Rob, Bob, Robert scenario. From: Greeson, Katja Sent: Tuesday, May 24, 2016 3:01 PM To: Alan Reed; Johnson, Matt; Manisha Patel; Parrish, Daniel; Hoffman, Alex; Jessica TeSelle Cc: Andrew Brown; Wilson, Jackie K; Yared Tamene; Ellis, Lizzie Subject: RE: Looking for a lot of NGP DownTime Full address and full name match. From: Alan Reed Sent: Tuesday, May 24, 2016 3:00 PM To: Johnson, Matt; Greeson, Katja; Manisha Patel; Parrish, Daniel; Hoffman, Alex; Jessica TeSelle Cc: Andrew Brown; Wilson, Jackie K; Yared Tamene; Ellis, Lizzie Subject: RE: Looking for a lot of NGP DownTime What is the criteria for a potential merge? From: Johnson, Matt Sent: Tuesday, May 24, 2016 2:50 PM To: Greeson, Katja; Alan Reed; Manisha Patel; Parrish, Daniel; Hoffman, Alex; Jessica TeSelle Cc: Andrew Brown; Wilson, Jackie K; Yared Tamene; Ellis, Lizzie Subject: Looking for a lot of NGP DownTime Hey Team, Direct Marketing recently sent all of the NGP records through a data-hygiene process, which highlighted over 320,000 duplicate records in NGP. I would love to merge these duplicates in NGP, as they cause a lot of problems. There's two concerns with this: making sure we should merge these duplicates, and getting time that NGP can be slow to process them. Short version: Most of the duplicates look like we should merge them (more of that below), which means we need 160 hours of slow NGP time to process them. This time can be broken up and separated, as we can do a few a night. I was hoping to process them after 8pm on weekdays and over weekends for the next 2-3 weeks. During these times, NGP would be unavailable or extremely slow. If we could process everything straight through this holiday day weekend, we could get over half of them done by next Tuesday. Before I email all NGP users, I wanted to double-check: does NGP slow time after 8pm and during weekends work for your department? Is there a change we can make that would be fine? Longer Version As I said above, there's two concerns with duplicates from NGP: 1) We need to double-check these duplicates ARE duplicates 2) We need to schedule time to merge them. About the Duplicates We are researching the full impact of these duplicates on the file right now, but 47% of them are low dollar donors who only given once. I have a few select counts below: Returned Records : 328758 Unique Records : 157505 (ie, number of record we should have at the end) Last Gift 2007 : 7101 Last Gift 2008 : 31109 Last Gift 2009 : 16413 Last Gift 2010 : 31915 Last Gift 2011 : 14594 Last Gift 2012 : 37788 Last Gift 2013 : 24888 Last Gift 2014 : 46178 Last Gift 2015 : 27341 Last Gift 2016 : 19524 Running counts of EXACT differences (ie, "Matt" and "Mat" would count as a different name). Merges with different names : 52849 (25%) Merges with different Address : 42102 (13%) Merges with different City : 6815 (2%) Merges with different States(!) : 275 (less than a 1%) Dups with 3+ merges : 11,297 (3%) Dups with 4+ merges : 1,986 (less than a percent) Most of these donations would NOT impact FEC reports we have already made, as they are low-dollar donors well under the FEC report. I'm still getting an exact number, but I have over 75000 we should be fine with right now. As always, I would love everyone's opinion on this about things we should look out for. About the DownTime Merging duplicates takes time. We can merge a lot of an hour, but we're still looking at 160 hours of processing time. In order to get this done quickly (pre-primary, pre-next FEC report, pre-next mail list, so on and so on), I want an aggressive period of downtime. I was hoping to run them overnight and weekends, thus allowing NGP to be up during business hours. It seems most activity on NGP is done after 8pm every night, which means if we run after 8pm and over the weekends, we could process this in 2-3 weeks. As we work to pindown the duplicates, I want to double-check: do these hours work with your teams? I'm also happy to discuss this or anything related to this in a meeting. Matt Johnson Technical Financial Manager Democratic National Committee Office: 202-572-5478 [email protected]<mailto:[email protected]>