EFTA01343912.pdf

Deutsche Bank documents) 36 hours in advance of the meeting to the Members (and to other attendees, as the case may be), using relevant governance tools. The Chairperson may grant exceptions to this requirement in case of extraordinary ad-hoc meetings or in case Committee operations, including decisions, require latest information. In any case, the Members must be given reasonable time to review the documentation. Section 4.3 pars 2 applies accordingly. 6.3 Minutes The Secretary shall take written minutes of each meeting. Such minutes shall include the names of each attendee, all decisions taken and the major discussion points.9 The minutes shall be made available to the Members for review within seven calendar days of the meeting. In drafting minutes, the Secretary takes special care that minutes are accurate and complete, contain no unnecessary information, and are appropriate for potential disclosure. Each Member may suggest changes to the wording or to the content of the minutes within seven calendar days of receipt ("Objection Period"). The minutes become final if no such changes are suggested during this period and if the Chairperson has not objected to the content. If changes are suggested or if the Chairperson has objected to the content, the revised version of the minutes will be made available to the Members for review of the revised topics within seven calendar days of the Objection Period or at the next meeting, whatever takes place earlier. The minutes become final if no further objections are received on the revised topics within seven calendar days of receipt. The final minutes shall be made available to the Members and to the Delegating Person within seven calendar days after finalisation.'9 6.4 Notification, Information and Periodic Reports The Chairperson of the Committee ensures that notice of any decision, decision preparation or declaration of intent with a material impact on (the decision-making oft other committees, position holders or functions are provided to whom it may concern in a timely manner through a designated Committee Member. The notification obligation shall be minuted accordingly. 9 A Brief on Minute Taking outlining inter alia minimum requirements in detail can be obtained from Global Governance. '° Guests shall receive only those parts of the minutes which reflect their input (need-to-know•principle). For intemal use only Page 8 of 16 Version 0 CONFIDENTIAL - PURSUANT TO FED. R. CRIM. P. 6(e) DB-SDNY-0028874 CONFIDENTIAL SDNY_GM_00175058 EFTA01343912