EFTA01111775.pdf

Presentation of Telephone: E-Mail: EXPERIENCE 10/2012-7/2013 Bull & Bears LLC owner Michael Jordan Owner Representative-Main Residence Construction • Adapt to a busy, complex schedule • Oversight the construction of main residence • Schedule and coordinate with General Contractor and all subcontractors • Collaborate with Designers and Architect • Manage all IT and smart home installations • Maintain all interior and exterior of the home • Manage permanent employees and additional temporary staff as-needed • Collaborate with the family office, security, and domestic staff • Perform personal assistant duties • Engage and manage vendors, negotiate contracts, and manage service quality • Manage all bookkeeping and monthly expenses • Event and party planning • Maintain high service levels and `guest-readiness' • Manage vehicles to be serviced, tags, insurance, sunpass, inspections and trade ins • Drive vehicles and motorcycles to and from storage facility • Maintain warehouse with all additional vehicles and Motorcycles and transported when needed • Run errands as needed • Drive family, friends, and houseguests to/from airport and drop off Vehicles at Airport for owners 4/2010 - 6/2012 Victor Vargas owner Banco Occidental Estate Manager Personal Assistant • Oversight of construction of two residences in in Palm Beach, FL and Manhattan, NY EFTA01111775  • Coordinate all correspondence between Architects, Designers and Principals • Coordinate all meetings between Principals and Designs staff • Generate billing breakdown for principal as well as balance payments received • Coordinate and manage all staff, outside vendors and sub-contractors • Coordinate day labors when needed • Placed and managed all estate staff, outside vendors and sub-contractors • Manage all smart home technology • Maintain books, accounts payable and accounts receivable • Maintain time cards, staff vacation hours and time off • In charge of the interior training, silver service, table setting, flower arrangements, supervise all housekeeping, food service, owner and guest laundry and general maintenance of the estate interior • Implemented five star and silver service for all meetings, private gatherings and family meals • Arrange domestic and in house meeting, events, guests, lunches and dinners • Maintain business and personal schedule/calendar of events and family schedule/appointments • Coordinate and prepare for arrivals of owners at various residences and yachts • Provide personal/business clerical support, accounts receivable and payable • Manage all bookkeeping, budgeting and monthly expenditures • Correspond and coordinate with business offices in US and abroad • Track and inventory personal luggage and wardrobe before-after travel • Make arrangements with pilots, chauffeured car pick-ups and general travel requirements • Coordinate travel arrangements for staff traveling to other residences or yachts • Schedule and oversee all residences weekly contractor maintenances • Correspond to invitation acceptances or declinations • Schedule and confirm all appointments with doctor, trainer and massage therapist • Prepare and draft confidentiality agreements for potential contractors and/or employees • Write all house manuals, smart home instructions and job descriptions 9/2009-3/2010"Project Darius" 360 Ft Yacht Prince of Dubai Bremen, Germany Freelance Chief Stewardess • Travel abroad to interview and meet with potential staff and crew • Placed, managed and trained all interior yacht Staff • Oversee and managed all outside vendors, contractors and day workers • Train all new crew in five star, silver service and etiquette • Coordinate walk through with owners for project progress • Make arrangements with pilots, chauffeured car pick-up and general travel requirements for owners' visits • Meet with and direct designers and yacht builders • Provide personal and business support to owners via e-mail and telephone • Correspond and coordinate with business offices in Dubai, Canada and abroad • Track and inventory all art, china, yacht decor and yacht supplies • Prepare and draft confidentiality agreements for potential contractors and/or employees • Manage all expenditures and budgets for chefs, stewardess and all interior purchases EFTA01111776 10/2007-8/2009 William Haseltine Foundation for Sciences; Washington, DC Executive Associate to the CEO-Dr. William A. Haseltine Ph.D. Genome Scientist • Provide support and work in conjunction with Haseltine Foundation DC/NY/India and Haseltine Partners • Screen telephone calls, e-mails, correspondence and mail received to DC/NY foundation/partners and two private estates • Maintain calendars, appointments, speaking engagements, board meeting and foundation events • Coordinate all travel flights, hotels, vehicles and overseas meeting, venues and appointments • Provide logistical support for domestic and international meetings, conferences, seminars, speaking engagements and phone conferences • Coordinate and facilitate in house business meetings and all reservations for special guests, visiting DC/NY • Coordinate fundraisers and special Foundation Galas hosting up to 170 people • Acquire passport and visa requirements for CEO as well as friends and family • Develop and maintain good working relationship with US and India counter part staff and resident research doctors as well as estates staff • Prepare weekly reports and updates for foundation. General expenditures for tax accountants, donations and expensed funding • Maintain bookkeeping, accounting, and sub-contractor billing for DC/NY estates as well as staff hours, timecards and paychecks • Develop, maintain and implement budgets and guidelines for foundations and for the both DC/NY estates • Prepare and track expenses incurred for all employees for each travel segment, speaking engagement and foundation business travel • Prepare follow-up correspondence to meetings, original for print literature submission, acknowledgement of donations received and/or disbursed • Develop and maintain efficient filing and tracking system of all attendees and engagements of speaking, travel, galas and personal engagements for all three companies and DC/NY estates • Monitor all progress of projects to ensure completion and implementation • Document foundation, vendor and estate activity for end of day reports to CEO • Managed remodel of new apartment in Manhattan, NY • Oversaw General Contractor and sub-contractors • Updated Principal on daily basis on construction progress • Coordinated the moving of delicate art work and furniture into new Apartment • Any and all other non-routine administrative duties as needed 10/2005-10/2007 Her Majesty Queen Noor of Jordan; Washington, DC Executive Assistant/Estate Manager • Provide personal and business support to principal • Collaborated with foundation manager in maintaining schedules and calendar of events • Liaison between foundation staff, estate staff, diplomats, ambassadors and politicos • Make arrangements with chauffeured car pick-up and general travel requirements • Assist in acquiring passport and dealt with visa issues for international diplomatic travel • Correspond to invitation acceptances or declinations • Arrange domestic in house meeting, events, guests, lunches and dinners EFTA01111777  • Arrange off property lunches, dinners and general meetings making suggestions and reservations on locations • Make and secure airport clearance, vehicle transportation arrangements and general security travel requirements • Track-inventory personal luggage and wardrobe before and after travel • Manage and maintain budget for I4M Personal estate as well as for HM personal expenditures • Prepare and draft confidentiality agreements for all written and non-written media • Schedule and maintain all appointments with doctor, trainer and massage therapist etc.... • Collaborated with overseas security personnel for family gatherings and meetings • Placed and managed all estate staff, outside vendors and sub-contractors • Implemented five star and silver service for all meetings, private gatherings and family meals 11/2004-8/2005 Mr. Alan Schwartz - CEO Bear Stems; New York, NY Nancy Seaman - President Houlihan Lawrence Real Estate Executive Assistant/Personal Assistant/Estate Manager Assist the President & CEO with personal and business related matters • Screen and announce all incoming calls on all four phone lines, two faxes and three e-mail accounts • Assisted with correspondence for both executives from staffed home office • Prepare for all in house meetings and business operations • Create and maintain expense reports and budget record keeping for home office, petty cash, estate, private events and all incurred expenses • Liaison for CEO with all incoming communication from members of the board, office executives and shareholders • Maintain business schedule, personal schedule, calendar of events, family schedule and appointments • Arrange lunches, dinners and impromptu meetings. Making suggestions and reservations on locations • Schedule routine maintenance of both executives' personal vehicles and estate vehicles • Drive, meet and pick up both executives as needed • Some weekends nanny for l I yrs boy and 14yrs girl. Cook, drive, entertain and help with homework • Provided with chauffeured car pick-up. Provided general communication with pilots and drivers • Office coordination for staff on all business and personal travel requirements • Prepare and draft confidentiality agreements for potential contractors and/or employees • Scan, file and maintain analyst reports from investment banks and potential clients • Searched for, selected all estate staff, implement silver service for all in house meeting and private meals EFTA01111778 1998-2004 PRIVATE MOTOR YACHTS -- Med, South Pacific, South America, Europe Purser/ First Mate/ Chief Stewardess/ Estate manager for the following: Owners of Yachts: ➢ Paul Allen — Microsoft ➢ Mr. Cambata —Private Airports ➢ MR. Primm — Casinos ➢ Mr. Gannon — Restaurant Franchise Founder ➢ Mr. Barreth — Wales UK Yacht Duties: • Train and place all interior Stewardesses in Silver Service, Table Setting, Decor and detail Housekeeping • Managed bookkeeping, balance monthly expenditure reports, inventory, daily activity, consumption logs and provisioning • Coordinated with pilots, drivers, body guards, all principal or guest arrival, departure and land based activities • Research, coordinate all land reservations and arrange of all land excursions or activities • While under way, stand watch duties, boat handling, navigation, plotting courses, logging positions, keep vessel journal logs hourly and handle all lines and fenders on returns or pull-ins • Charge of the interior training silver service, table setting, flower arrangements and general maintenance of the yacht's interior as well as exterior including but not limited to: maintenance of teak decks, fiberglass, tenders, and scuba gear etc • Prepare and draft confidentiality agreements for potential contractors and/or employees • Searched for, selected and trained all yachts crew. Implement confidential accountability as well as five star services • Coordinate all business meeting, gatherings, events and business and vacation trips SKILLS • MAC & PC Quick Books, Microsoft Word, Excel, Power Point. Internet searches • STCW Maritime Certifications • Bookkeeping & Accounting • Languages: Certified bilingual Spanish and English fluent and literal • Schedule and Calendar management • Public relations, customer service experience • Party and Gala Planning • Travel coordination and Planning • Service to high profile individuals and wealthy principals EFTA01111779