EFTA00304462.pdf

6/18 Organized by place: 9 E. 71.st St Rich Barnett: Sarah will need to review this will Rich 6th floor ■ Purchase window shades for three windows in fan motor room facing courtyard and three French doors in movie room. ■ Terrace - replace picture of clouds on terrace wall. ■ Pressure wash terrace pavers Purchase planters and flowers. ■ Purchase & replace movie room black out shades ■ Complete local law 11 limestone repairs above terrace on chimney's 5"' Floor - • Hallway needs to be repainted and guest rooms ■ Purchase refrigerator and dishwasher for kitchen area back guest rooms. ■ Remove throw out all garbage old storage items from all closets. ■ Purchase window shades for rear bedrooms and front office windows & bathroom window's 4th Floor - • Yoga room- sand and refinish wood floor screen and seal. ■ Plaid room/English room -, repair stretch fabric (pulling off of walls) ■ Plaid room bedroom area - also wall fabric by light switch is discolored and top trim bottom trim on all walls need repair glue coming through fabric. ■ Elephant room - replace white carpeting, carpeting is worn and discolored around all base board areas. 3rd Floor - ■ Repair all scratched and damaged French woodwork in entrance corridor and bedroom stairwell. ■ Clean polish all black marble on sink vanities master bathroom and steam & shower room in massage area. ■ Purchase HD flat screen TV for sitting room or Bathroom area. ■ Purchase all new toilet supplies for JE ■ Purchase new window shades in dressing room areas due to discoloration and damage to existing shades. ■ Replace two shorted out spotlight fixtures one in pantry one outside J.E. robe closet. ■ Repair lutron system in master bathroom ,4th floor hallway, & 2nd fl. 2nd Floor - • Move Steinway piano and desk and furniture with decorator in library and living room. EFTA00304462  ■ Replace living room curtains returned from France order two more light shades from pinto for living room candle fixture.(2 light shades have been ordered) ■ Hidden office behind library - is this room becoming a television room as J.E. discussed or is it going to be an office again? In Floor - • 1st floor security office - repaint walls in main office area, repaint bathroom and kitchen. ■ Replace security cameras rear of house not night vision three cameras needed. ■ Replace entrance spotlights with proper fixtures for silk/screen oriental paintings ■ Lounge area - stretch fabric on wall, removed plaster and paint ■ Lounge area security room purchase new furniture. ■ Oval office is there a design concept? Is this room going to be totally renovated? ■ Entrance stairs - replace antique carpeting which is worn and damaged, changed lighting scheme. ■ Pantry corridor and kitchen area - replace vinyl wood floor. ■ Repaint kitchen and pantry corridor. ■ Dining room - has a design concept and picked, is the room going to be totally renovated and if not do we change the carpet and curtains. ■ Purchase counter top for security room control desk. Cellar Area - • Laundry room - Repaint touch up walls , doors, and trim. Strip and wax floor and clean and organize cabinets. ■ Lynn and Jojo's apartment - kitchen area install proper exhaust fan above stove to vent out food odors, also clean and paint kitchen area living room. ■ Catering kitchen - repaint entire room, clean all stainless steel. Repair Thraulsen freezer, Refrigator. Organize and clean small pantry area by service elevator. ■ Entrance to basement from front of house needs to repainted, plastered, steel steps need to be wire brushed and cleaned, garden hose organizer needs to be installed, vinyl floor on bottom landing and cove base needs to be replaced. ■ Remove all of GM,s Madison avenue office and 727 plane storage items, furniture ,windows ,all storage from catering kitchen area to put kitchen back in service. ■ Sell or throw out old art in the art storage room that will never be used. ■ Clean and throw out all old material left behind from construction that has not been used in the last five years. Mechanical - Building Repairs & Equipment ■ Purchase high pressure Gas pressure washer for outside street and yard area and roof cleaning. EFTA00304463  ■ Trim or prune four outside trees in front of house of dead and over grown branches. ■ Repair or replace steam bypass valve AC- 2 ■ Get proposal for SCU - upgrade Landis/Siemens ■ Finish painting cooling tower steel on roof have AD Winston install new bearings on outboard side of cooling tower. ■ Purchase Heating pump microcontroller or contactor panel for heating pump #6. ■ Conduct standpipe/ sprinkler 5 year test and new color coding certification by master suppression plumber. ■ Comply with local law 11 maintenance & repairs for Limestone restoration repair west wall on 3east 71s1 street side and the rest of work ARC,PC lists in the inspection report. ■ Cummings metro power to check oil leak on emergency generator and auto transfer switch feed to building equipment. ■ Need lutron to check system for parts needed for zone repairs. ■ Infrared test and tighten all electrical connections to main MCC high voltage panels. ■ Purchases Norteck humidifier replacement cylinders. Brice and Karen: 1. Hire a chef (travel with JE)? Sarah: 1. Finish going through 6th, 56 and basement storage 2. Photo for balcony of stockade Rich Kahn: 1. Find new office space - Rich discussing with JE Shelley: 1. bathroom rugs 2. entry way carpet 3. two arm chairs for living room 4. arrange for movers to re-arrange furniture 5. put up scaffolding in living room to paint ceiling *Week of June 22nd 6. Will get marble finishes for entry office - Shelley went to the place JE and Sarah suggested in NYC but they discontinued that stock so Shelley ordered it from Paris and it will be here next week. Shelley has selected other sample finishes as well. Lynn and Jojo: Kitchen Needs: 1. Coffee maker (like one in PB) 2. New pots and pans 3. Utensils 4. Set of Knives 5. New kind of drinking glasses 6. Salt and pepper shaker x6 EFTA00304464 7. New table cloth EFTA00304465 LSJ List of things to allocate 1. Library ceiling 2. Ceiling fans Emad: 1. Refurbishing Big N - $55,600 - Due to be taken out of water on June 24th 2. Purchase trees from PR - JE approved and will start work after Big N work is completed (cost to be determined after trees are tagged) 3. Roll Off Bin Truck - JE directed to get a used truck - Meeting with JE on 6/18 in late afternoon. 4. Emad is going to find out what Dog they would send us and then JE would decide how to handle Brice and Karen 1. Hire a chef (travel with JE)? 2. The biggest issue at this time is lack of storage for items already on site & pending new purchases. 3. Storage - Sarah to go through storage to see what stays and what goes 4. Need to discuss Brice and Karen's roles at both LSJ and Zorro 5. Please note the last climate-controlled space, is the Great Room, which is quickly been filled. VEHICLE PURCHASES 6. St Thomas Vehicles: Brice located a 2009 Jeep Liberty with 10,500 miles for $18,500 +$498 doc fee - Brice claims it is in mint condition 7. JEE Fleet: 4 x ATV 360/400, 2-x side by sides Polaris Ranger 2 passenger plus cargo deck 8. Please note the only storage available for these vehicles is in the new mechanical building, which also will be used for hurricane storage of outside furniture etc 9. Household Fleet: 1 x side-by 2 passenger Polaris for housekeepers/maintenance and 2 x ATV 360/400 for Island Managers MARINE PURCHASES: 10. New Wave Runners x 2 - JE going to assess current one's on LSJ on next visit 11. Wave runner storage/lifts — Brice said the old lifts could not handle the weight of the current wave runners - one lift is still in the box and the other one has a cracked base but could be repaired. Carlos confirmed with Boat Lift US that the lifts should hold 12001bs and the current wave runners are about 9501bs with fuel. Waiting on response from Carlos and Brice as to how this makes sense. 12. Fishing gear (Igor and Larry are working on this together) 13. Scuba Gear 14. Snuba? 15. Wind surfer 16. Pool equipment, unsure of requirement KITCHEN PURCHASES EFTA00304466  17. Freestanding storage freezer 18. Cookware, pots, pans etc 19. Dinnerware x 4 sets 20. Cutlery x 4 sets 21. Table linens 22. Trays 23. Would recommend purchasing these items closer to completion of new kitchen, given very limited storage. BEDROOM/BATH PURCHASES 24. New JEE linen 25. New Queen Linen if you change to queen beds? 26. JEE personal items, shavers, creams, eyewear, stationary (pens & paper) 27. JEE Clothing 28. Would recommend purchasing these items closer to completion of master bathroom & guest bedrooms, given very limited storage OUTSIDE FURNITURE 29. Unable to determine, need to confirm design aspect of new pool pavilion etc. TIM HOUSE 30. New Roof 31. New Lanterns 32. New covers for bench seat and cushions 33. Review Furniture HELL PAD 34. Fire protection, will review with Larry V NEW OFFICE 35. Purchase new printers for JEE and Sarah GYM 36. Igor to review exercise equipment and forward recommendations Gary: 1. Gary is coordinating with Luis Felix (DR stone quarry rep.) and will be going to the DR sometime between 6-28-10 and 7-6-1 Status ofprojects and outstanding issuesfor Jeffrey underlined LIBRARY Status interior 1.interiors complete by construction Outstanding issues 1.ceiling treatment - Shelley said that Ion is to visit in 2 weeks to start painting which should take 2-3 weeks to complete giving an estimated finish date of July 8th 2.cabinet finishes - Shelley is awaiting cabinet panel from Paris (due to arrive by June 19d1) 3.floor finishes - Shelley claims that JE is to decide on next trip to island EFTA00304467  (decision made by July 1) Status exterior 1.courtyard paving underway complete by the July 31 2.irragation main line underway complete by July 15 Outstanding issues 1.1andscape plans a. plants - Shelley said that Igala is to fill in an area behind the tiki hut with plants she and JE chose and Shelley is awaiting new images from Igala b. irrigation plans c. lighting - Shelley said she will send sample lighting options via email this week 2.Igala has trees tagged ready for delivery as soon as barge is ready MASTER SUITE Status interior 1.Construction under way, subject to decisions being made should finish by Oct 31 Outstanding issues 1.steam bench 2.out side shower 3.lites over bed 4.lighting in bedroom 5.electrical in bath area 6.tub deck and surround 7.selection of wood floor 8.sourcing thassos slabs 9.powderroom vanity plan 10.shop drawings for stone Status exterior 1. Wall under way, complete by Aug 31 Outstanding issues 1. Landscape plans..liting irr. KITCHEN Status 1.assume we get permit by July 1 should be complete by Nov.31 Outstanding issues 1.kitchen design 2.stair and wall design to master LAUNDRY 1.assume we get permit July 1 should complete by Oct 31 EFTA00304468 COTTAGES 1.const underway should complete by Sept 30 Outstanding issues 1.shower design MAIN HOUSE REMODEL Status no estimate to completion until program complete 1.courtyard side plan final, proceeding 2.roofing proceeding Outstanding issues 1.north side program MECHINICAL ELECTRICAL Status under way should complete by Sept 30 MECHANICAL DESAL Status under way should complete by Nov 30 POOL/THEATER 1.Gensler allow three months for plans 2.two months for permits Nov 30 3.pool by Mar 31 3. theater by lun 30 Dock House/floating dock Hanger CZM Status submitting by July 1 1. Plans go in the 20th 2. Assume approval by September 30 3. Construction plans by November 31 4. Permits by January 30 5. Pool by June 30 6. Cottage by August 31 7. Music room by June 30 8. Tennis by April 30 Shelley: To get: EFTA00304469  1. exterior lighting for courtyard 2. rug for bathroom 3. outdoor furniture *Will have all info by 6/19 To Do: 1. Revisit the idea to build another guest cottage in current complex on next visit 2. Wall sconces to replace existing ones - Shelley has the info and will go over with JE next time they meet (6/18) 3. Co-ordinate Ion going to the Island to paint library ceiling - Will decide what day on 6/18 when Shelley meets with JE Igor: 1. Fins 2. Dive masks and snorkels 3. Swimming goggles 4. Swimming board 5. Socks for Fins Swimming trunks 6. Fishing poles X2 7. Water wings 8. Water dumbbells (hydro tone) - Sarah purchased 9. Water Trampoline 10. Guest masks, snorkels and assorted fins 11. Pool lane dividers X2 12. List of prices are attached (could put in boat when shipped?) Larry: 1. S76 hanger expense monthly: $2,100.00 (St. Thomas Jet Center pricing) 2. Wave Runners - waiting to purchase the SeaDoo 255 (will do after next visit to the island) 3. ATV's - waiting to buy Polaris 850 with seat (will do after next visit to island) 4. Working with Igor on dive equipment Cecile: 1. Kenn Hobson and new hanger - Will setup meeting when she knows date of JE's return and after Kenn returns on the 21st 2. Jermaine - Post job in newspaper for IT counterpart next week. Jermaine to stay until after Nov 3. Leon - Cecile will speak to Darren about this. The request that JE made regarding written warning will cause major problems at Department of Labor and put EDC status at risk Bill Murphy: 1. Need to coordinate with LSJ to finish wiring for telephone upgrade. Office, Pavilion, Gym, Boat Captains office all need to be ready to go by 7/12. 2. New network switches need to be installed and configured (will do on next visit) EFTA00304470  3. Fax lines need to be terminated and identified (putting new ones in next visit) 4. WiFi solution should be designed for key structures (existing office; office pavilion; gym; master bedroom. Access Points will need to be purchased. Will talk to Richard Boltz about this issue) 5. Follow-up trip with Steve Bisby is tentatively scheduled for 7/12/2010. 6. We have quotes for increased bandwidth at LSJ. Meet with Wes at Choice week of 7/12 for details. 7. Do we need AppleTV (bandwidth is a problem) FTC: 8. Jermaine placed order for remaining VoIP materials on 6/7/2010 9. Need to finalize VoIP installation week of 7/12/2010. 10. VoIP Switch was RMA'd end of May and is installed and ready for phones. Doug: 1. Doug is working on various layouts for the steam room, especially the larger slab that JE asked for. 2. Working on layout of the exterior shower, bench and planters 3. Work out the stone wall panel sizes inside and out for electrical layouts 4. Working on tub layout for drain and piping EFTA00304471 Zorro Brice and Karen: 1. Well problem EMPLOYEES: 2. Hire a chef (travel with JE)? 3. Staff Cottage at the Main House requires to be furnished. 4. Need to employ new couple or 2 individuals 5. Need to discuss Brice and Karen's roles at LSJ and Zorro MAIN HOUSE: 6. Stucco Repair - estimate is attached with photos of damage - Estimate is for $69,600 7. Ponderosa pines at main entrance are in bad shape - attached you will find photos - what would you like to do? 8. Fountain redo - Attached are photos (Brice added water to give a true picture). if the center column was removed the distance from waterline to the top of bowl would be 31 inches. If the center column and a 7"lower portion of the bowl was removed, the distance from waterline to top of bowl would be 24 inches. Brice has concerns if center column and a portion of the bowl was removed then the bowl would be to close to the edge of the lower basin, water may hit the edge of the basin, instead of directly going into the basin. It would take JJ 3 - 4 days to complete work. How do you wish to proceed? 9. Terrace Tile Repair - received bid would like to review other options 10. Plant Mortality - considerable loss last winter. Attached are photos. Proposal from Aspen landscaping for replacement of plant material to bring back to original state quoted at 18,820.68. In addition the grassed area outside pool needs to be reseeded, and the bed in front of the great room window needs to be replanted (it has been 2 years since we did replacement of this nature) VEHICLES: 11. JEE Fleet as of Date: lx Hummer, lx 2000 Suburban - Would you like to add to this? 12. Attached are photos of 1995 Tahoe with 158,000 miles and 2003 F250 with 126,000 miles. Both vehicles have maintenance issues. Brice recommends that both vehicles be sold and the purchase of a dodge 1500 truck to replace them 13. Recommend purchase of new ranch truck - Larry getting new suburban 14. Purchase 2 x ATV BED AND BATH 15. Already purchasing in preparation for July visit. 16. JEE eye ware, stationary etc EFTA00304472  17. JEE Clothing GYM 18. Will review with Igor. Igor: 1. Small fins 2. Swimming goggles 3. Swimming board 4. Swimming trunks 5. Water dumbbells (hydro tone) - Sarah purchased Bill Murphy: 1. There were older printers available that Bill hooked up to new iMacs. They are not wireless. Do we need a large wireless printer? 2. Bandwidth is a T1 so the speed minimal and we are maxed out. Current speed is 1.5MBPS. There is a possibility that fiber may be available within next couple years. There is an option to install a DS3 which will give us approximately 45MBPS for approximately $4K-$5K per month. It would take 60 days to install. Bill is exploring these ideas. 3. Main house has cats cable in the wall. VoIP phones would need wires re pulled because they work on Cat Se or 6. This has been proposed because the cell reception is very poor and there is wireless all over. 4. Are we purchasing AppleTV? Currently there is only a T1 connection to Internet. We should expect poor performance until there is additional bandwidth. 5. Cell reception is poor to none (Boatz is looking into options) 6. Wifi needs to be tuned (will research solutions and see if he can fix remotely) 7. Only 1 network plug for master office (researching putting another one in) EFTA00304473 Palm Beach Story: 1. iPhone 4 - will pick up in store on 6/24 2. Jessica's laptop Internet billing? Cancel? (Currently billed through Jacks firm) 3. Hard landscape trim on June 28th 4. Kitchen patio - Ordered 24x24 travertine with CGCG Tile and Marble. 8-10 week delivery estimated 5. Follow up with Janusz after rain to discuss gutters Sarah: 1. Go through storage and garage 2. Stitch together photo of stockade for 71st St. 3. Ship Grover to NYC - $1425 (Price given by Emad) Janusz: 1. Replace old washing machines and dryers 2. Go over furniture in the storage room with Sarah Larry: 1. Working with Chevrolet for trade in of Range Rover, Mercedes and Jag for one 2010 Suburban and 2 2011 Suburbans. Paris Bill Murphy 1. Purchase printers for Paris (how many?) 2. Schedule trip to Paris to setup; install and configure iMacs after iMacs arrive (possibly late next week) 3. Determine existing bandwidth at Paris apartment and options for additional bandwidth. Marie Joseph emailed Bill with basic information. Bill will research further. 4. Purchase Cisco router (similar to 71st St and Palm Beach) - Will research vendors 301 Sarah 1. Hire a new cleaning woman - possibility of bringing Louella to NYC for a few months at a time 2. Work on all apartments; paint, some need new furniture, new carpet. Will get quotes EFTA00304474 Flight Department Larry: 1. "D" Contract 2. Sending Bell 407? 3. Sending Sikorsky? 4. S76 hanger expense monthly: $2,100.00 (St. Thomas Jet Center pricing) 5. $10M deposit 6. Sale of 727 7. Purchase of G5 8. Hanger in St. Thomas 9. G2 needs 72 month inspection to start no later than sept 1st, 6 week down time, Larry Morrison is getting 3 bids for this inspection 10. Boeing is ready to launch, minimal A check due in August, 2 days only 11. Bell 407 due annual inspection January, Larry will need confirm that date 12. S76 due annual inspection March 2011 Financial Department Rich Kahn: 1. Ion Nicola - outstanding invoices totaling 10,000 (3,333.33(50% of March 24 - April 23) and 6,666.66 (100% of April 24 - May 23) 2. Roy Black - May invoice 24,777.50 3. Critton - May invoice 157,988.55 4. Robert Couturier invoice 42,483.54 (they claim they deducted 25K only as other 25K was for work on the interior package and nonrefundable) 5. Gensler - upon new agreement pay 66,263.78 6. LSJ Slip C10 - paying 0.91 per foot vs 1.16 that Brice agreed to 7. Pinto still owes JE 40K Euro for decoration belts 8. Tatyana - Promissory Notes (33.950 and 20,000) 9. Adam Bly - 2 month extension until August 16th on 300,000 (DKI to draft new papers) 10. Kate Valentinova - Promissory note - 8,000 still not collected 11. Marvin Minsky & Mind Machine 12. Should we transfer Palm Beach to an LLC or Trust as you currently own it personally 13. Paris Apartment - Insurance claim 14. Tatyana - collection of promissory note 15. Concerns about George Delson 16. GM - finding a replacement for work that Bella and Rich perform for her EFTA00304475  17. Air Ghislaine - owned by GM - should we change this? Sound and Video Stereo Nick: 1. Working on install this week with Sharp Aquos (65 inch). Will give his opinion once he sees it lit up at beginning of next week 2. Speakers (PMC) - talked to manufacturer about demo of speakers - manufacturer is ready (when and where?) 3. Projectors (Samsung) - working on install this week and will keep us informed after he sees it in action next week EFTA00304476 EFTA00304477 EFTA00304478 EFTA00304479  LES FILE DRYWALL, INC. 116 MIDUBTRIAL ME ALBUQUERQUE. NEW MEXICO 87107 (5O5) 3468Y0.1 PAW (505) 348-7528 NM Lkonso # 006221 NM Deot. of Labor Reaistratlon # 0002220060701 Peseta 2 Bid. ZORRO ~eh site wa I stucco Dale. 04/12/ I 0 Alin Estimating Department Plan Dote Addendum 0 Contact Alan Chavez Remove eating woman board at Pik.Stet POP out detail and remove loose/Deana Mucci:. 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Santa Fe County 5.50% S AS24 00 Add octons Add for re.stucco at Mechanical Ileums S 41.008.00 fax S 2.796.00 Too Mechamei S 45.79%00 """'" ADO FOR BOND NOT INCLUDED IN BASE SID 1.03% S 720.00 PROPOSAL VALID FOR SO DAYS MONFRIA1 OUOTFS GOOD T1410004 4Th QTR 2010 MUST BF NOTIFIED WITHIN 30 DAYS OF FUD DATE TO SECURE MATERIAL QUOTES EFTA00304480  • r • •-• A:Sar.-rii• -.?` EFTA00304481 EFTA00304482 EFTA00304483 EFTA00304484 EFTA00304485 EFTA00304486 EFTA00304487 EFTA00304488