EFTA01113467.pdf

NICCOLE DREILING EXECUTIVE OFFICE ADMINISTRATIVE PROFESSIONAL EXECUTIVE ASSISTANT, PERSONAL ASSISTANT, RESIDENCE & OFFICE MANAGER vendors .21 L v, investment - V. • ftet), iphone 0c pc rapport• xcon -O effective 0 o.) •.„ r energetic ° . cL. '-71 Ilcr• I. > -'73 writing extensive4- courteous°, - .L tti I- '05 J., . cCT) _ E • Eau c t 7 systems a_ O 4) -o • o dMembers (1) 115 interpersonal . a. en LOE-1 q•Prot lie - o 4—.4= CLO GiairtrianOf heBoara Cirn u O e ff .1) Ce i 1 .-C8presentations comphance loyal— •-. • • X 0 Lc 0- C ✓ , l o • triage t' .c t-gobal ?corresponclencesowe4itepevelopment E L bookkeeping (7) cr t • •O-. 4-OO proposals1) 'CniefOperatingOFRer visas O !,-roprietarioifencisetting O - x 4 nThri rig • - V .L• m v 7: a_ 7 = .4- . , .- • I , U.- 0 L L > ' c family gInvestorRelations n- tx g . L. 0 O7 . L .. l1 tr.'. ° seasonea confirmationr- O 4- CT) CL E o piv et T e o L 0 Ir ler Oa: Outlook Eu ireSEI ir cr)-; 1̀1) authentic : • ,:r.t Microsoly SIRM L.u.Office :: EFTA01113467  28 June 2013 Dear Hiring Manager, Please accept this letter as a formal inquiry and request for consideration for the recently posted position of Executive Assistant. It would be a pleasure to explore the evolution of my career, clarify any transitions, and examine the experience and value I am able to bring to your organization. With little effort, one will find in me a deeply committed professional with a uniquely balanced foundation of administrative, operations, human resource, legal, financial and technical experience which was built, utilized and strengthened in fast-paced, demanding environments in progressively complex roles throughout my career. The ideal role will allow me to tap into the wide array of exposure to support the c-suite executive and executive team. Having reached a point in my life where I may resume fully my career, and devote my every resource to provide seamless support to the executive, concise and efficient project management, and oversight of organizational operations. Composed, polished, articulate and seasoned, a stalwart gatekeeper with the confidence and skill to communicate clearly with and on behalf of the executive, priority is placed on building rapport and liaising with priority individuals and family members, partners, internal executive teams, all levels of staff, various third-party advisors, prominent business leaders, political players, philanthropists, celebrity and their assistants. If you would be so kind and contact me at your next opportunity, it would be a pleasure to discuss with you the very specific requirements of character and skill you believe is the key in creating a successful partnership between the Executive Assistant and the firm's Chief Executive. Your time is very much appreciated; I look forward to hearing from you to coordinate a discussion about this opportunity. Sincerely, Niccole Dreiling Executive Administrative Professional EFTA01113468  NICCOLE DREILING EXECUTIVE ADMINISTRATIVE PROFESSIONAL OBJECTIVE Actively seeking a long-term commitment to a C- level executive coinciding with proven experience, skills, demeanor & exposure. WORK EXPERIENCE EFFECTUS CONCIERGE, NEW YORK, NY & HAMPTONS, NY EXECUTIVE ASSISTANT TO CEO, PROMINENT FAMILY CONCIE APRIL 2010 — PRESENT RGE • Assist retired CEO, active Board Chairman & philan thropist with executive personal assistance through retirem • Oversight of office operations, multiple intern ent transition ational residences; administering family foundations, ▪ Manage always-evolving meeting, travel logisti trusts, financ ial reporting cs, arrange conference calls, handle mail, email, calls, • Arrange speaking engagements, draft and prepa contac ts, calend ar re presentations, design digital cloud server for document • Procure and maintain computers, office equipment, archival Mac OS network, data backup, phones, peripherals, ▪ Administer projects: renovations and install of software licensing tennis court, pools, furnishings, art, appliances, AV/tec • Hire trade specialists, manage project timeline and hnolog y punch-lists, ensured white-glove service, reviewed • Analyze and revise insurance policies, compile & paid invoices comprehensive valuable articles and property portfolio; file • Ensure weekend residences are impeccably prepa and track claims red prior to arrival: stocked, landscaped, cleaned, • Bookkeeping, organizing office and personal space maintenance, requests , expense reports, banking, bill payment, medical • Event Planning for social and philanthropic events claims, record -keeping working closely with clientele to coordinate servic • Provide concierge services, book travel, plan e providers and logistics events, personal shopping, send gifts, run errands, • Marketing projects to include website and graphic mainta in residence supplies design, marketing asset copy writing, SEO, social media • On-call, temp executive assistant for CEO of hedge , analytics fund; contractual business development assistance at fin-tech start-up HALCYON ASSET MANAGEMENT, NEW YORK, NY EXECUTIVE PERSONAL ASSISTANT TO MANAGING PARTNER/GENERAL AUGUST 2008 — FEBRUARY 2010 COUNSEL - LEGAL ADMINISTRATOR • Served Managing Principal / General Counsel with general executive and personal as well as legal and techni • Gatekeeper - triaging high volume of visitors, email, cal support calls, meeting requests; managed calendar, contac • Arranged private, commercial, domestic and intern ts, corres pondence ational travel; hotels, ground service, prepared detaile • Prepared expense reports, credit card reconciliation d itineraries , reviewed invoices, managed petty cash, credit cards, • Drafted and stored firm's most confidential docum corporate gift log ents: employment, termination, equity partner & • Analyzed firm's office administration and travel expen invest or agreements ditures, recommend compliant policy revisions to reduce • Drafted, reviewed, revised legal documents: NDA, overhead CA, PB, ISDA, MA, DDQ, side letters, investor and emplo • Supported GC & CCO with due diligence, SEC exam, yment agreements FSA audits, third-party auditor requests, litigation prep, • Assisted GC & CCO to prepare efficient and consis legal research tent processes for future SEC exams based on prior exam • Assigned to firm downsizing: prepared termination experi ence agreements, transition packages, coordinated logistics • Provided support to Chief Compliance Officer with for IT, HR, security executive, personal, technical, compliance assistance • Reviewed live data feeds for industry related news, & research followed up and reported on litigation, investigations, • Collaborated interdepartmentally and with third party regulations, trends counsel on legal matters, maintaining and organizing • Ensured efficient workflow on collaborative docum correspondence ents: comments, revisions, execution, distribution, versio • Organized electronic and hard copy file depository, ning & archival improve filing and naming convention, document archiv • Participated in IT testing and projects; was one of ten, al process and the only non-executive, member on the firm's IT Comm ittee TEMPORARY AND CONTRACTUAL ASSIGNMENTS EXECUTIVE ASSISTANT TO CEO AND PRESIDENT • MARKETING MANAG JUNE 2007 — AUGUST 2008 ER • Served Temp Assignments supporting CEO's and executive offices: Lexington Partners, SAC Capital, Sheldo • Provided general executive assistance; triaged & drafte n Solow d general and investor correspondence, travel and • Served CCO with industry research, Board presentations itinera ry planning , investor agreements, organizational diagrams, compl • Hired by HR to train staff on new applications; initiate iance calendar d marketing campaigns, monitored website analyt • Contracted to manage post-venture capital investment ics & revised sites re-org, hired, trained and managed marketing and suppo • Prepared processes, planned logistics, designed marke rt staff, ting materials and ran trade shows, seminars, speaking • Designed document management platforms, tying ShareP engag ements oint and websites to SalesForce to maintain pertinent client • Served IR Director with marketing material design, data draft, collaborate on press releases, investor reports photo/image • Drafted, reviewed, negotiated, maintained legal agreem editing ents and service contracts; tracked timing for upcoming • Business reporting, operations, communications utilizin renewals g Adobe CS, Microsoft Office, Cisco, Social Media and CRM systems EFTA01113469 NICCOLE DREILING EXECUTIVE ADMINISTRATIVE PROFESSIONAL OCEAN ROAD ADVISORS, NEW YORK, NY EXECUTIVE ASSISTANT TO CEO'S OF FAMILY BUSINESSES - DECEMBER 2005 —APRIL 2007 OFFICE OPERATIONS MANAGER • Assisted Meyer and Co CEO (venture capital), Ocean Road Advisors CIO & CEO (family investment office) • Served CEO with entrepreneurial ventures and resear with assistance ch; partnered with him to establish family investment • Worked closely with Edward H. Meyer during office retirement, ensuring smooth transition into family invest • Direct administrative functions, supervise admin ment environment staff, HR and benefits, office management, facilities, techni • Arranged complex private & international travel cal infrastructure , pilots, drivers, exotic vacations, monitored ever-changin ▪ Multiple international residence oversight, initiated g itinera ries (24/7) concierge medical, liaise with high-profile individuals, • Managed banking, bill pay, wiring funds, expen advisors, celebrity se reports, entity registration, credit cards, personal shopp • Scouted office new space, negotiated lease, procured ing, errands, gifts furniture and office equipment, supervised build-out, • Vendor and contractor coordination; reviewed planned move and revised leases, calculated CAM charges, ensured prope • Administer family foundation; philanthropic initiati r tenant billing ve, fundraising, events, contributions; partake in CEO's • Act as Director of Marketing for Meyer & Co ventur meetings es; revised websites, created logos, marketing material, investor packages ARCHETYPE CONSULTING, WASHINGTON, DC MAY 2003 — SEPTEMBER 2005 EXECUTIVE ASSISTANT TO CEO - PROJECT MANAGER AND OWNER 'S REPRESENTATIVE • Served family investment office of an elite real estate develo per CEO with executive, personal, project & residence • Supervised support staff, coordinated political fundra assistance ising events and various politically connected deals, lobbie • Analyzed potential strategic land acquisitions, develo d for projects ped multi-use building concepts with partners, archite • Assigned to independent developers on various redeve cts and engineers lopment projects, raising of equity, reporting, applications • Interfaced daily with city staff, area businesses, community , rezoning and municipalities fielding concerns to steer overall projec • Drafted redevelopment applications, compiled trade t scope reports, designed presentations, expedited permits, met • Collec ted/reviewed invoices, change orders, maintained projects with inspec tors with MS Project; represented owners managing contra • Sought tenants, negotiated lease terms, obtained appro ctors val of space plans, ensured construction deadlines & space build-out METEC ASSET MANAGEMENT, WASHINGTON, DC EXECUTIVE ASSISTANT TO PRESIDENT/COO - ADMINISTRATI JANUARY 2002 — MAY 2003 VE OFFICER • Served Richard Hernandez, former White House Adviso r, as assistant ensuring efficient operation of the execu • Liaised with political party leaders and staffers on comm tive office ittee events and government agency directors on busine • Represented President: meetings and calls, attended ss deals events, traveled as required; reported status of execu ▪ Maintained personal, committee and social calend tive assign ments ars liaising with high profile political figures, lobbyists, • Worked closely with GC on GSA, patent and other resear busine ss leader s ch, obtained security clearances, prepared RFI, RFP, entity • Recruited and managed support staff; maintained projec oversight t list rotating and delegating assignments by availability • Managed vendors, contracts, dictation and editing or skill set , composed email and correspondence; reorganized compa • Logistical planning of President's international weddi ny file system ng, large wedding reception, and was contact for vendo rs, guests, family TECHNICAL SKILLS Microsoft PC & Mac OS, MS Office: Outlook, Word, Excel, PowerPoint, Visio, Project and SharePoint, Adobe CS: Photoshop, Dreamweaver, Illustrator, Lotus Notes, QuickB Acrobat Pro, ooks, Concur, ADP/Paychex, lnsperity, Bloomberg, Reute Westlaw, SalesForce; website creation, design and mainte rs, Lexis, nance, hard-coding HTML, social media and SEO, handheld devices EDUCATION AND CERTIFICATIONS Notary Public, State of New York, Commission Expires 2013 SUNY Empire State, BA in Economics, 3.9 GPA (est. graduation June 2015, port-time studies planned around work commitment The Natural Epicurean, Certification in Macrobiotic Culinary s) Arts, two-year program, graduated in 1996 MEMBERSHIPS AND AFFILIATIONS Memberships: Society for Human Resource Management (SHRM), Associate Member Affiliations: Forte Foundation, 85Broads, Freelancers Union, Privat e Wealth Magazine Family Office Series, Active Member Volunteer: American Foundation for Suicide Prevention, AFSP. Crisis Interv ention Volunteer and Fundraiser Interests: Reading, yoga, running, mountain & road biking, photo graphy, technology trends, new devices and applications PRIOR WORK EXPERIENCE AND REFERENCES AVAILABLE UPON REQUEST EFTA01113470