EFTA00141789.pdf

U.S. Department of Justice Memorandum Federal Bureau of Prisons MCC New York MCC .Vnv York ISO Park Row New York NY 10007 September 6, 2018 MEMORANDUM FOR NM cting Facility Manager FROM: MCC New York Finding Limitation SUBJECT: Request to Exceed Work Order orders MWR 08158 - Replace Camera Rec MCC New York , s Operations Manual PS4200.12 As described in the Facilitie eed the uesting your approval to exc Chapter 2, Page 4, I am req k ding limitation for Minor Wor $10,000.00 work request fun rep lac e (2) DVRs is required to Request (MWR) #8158. This MWR as well as the encoders and decoders for the NICE camera system, a rec order , the server, purchase rack mounts and power supply era s and nnels, install 272 cam redundancy license for 350 cha pro vide tems. The vendor will also upgrade software for said sys ators. for operators and administr 4 hours of on-site training uction e not been ordered and constr I certify that materials hav on. MWR #8158. work has not been performed MWR Estimated Cost: $800,030 Funding Decision Unit: El 800 Estimated Staff Man Hours: Estimated Start Date: Dec emb er 1, 2018 e: Feb ruary 9, 2019 Estimated Completion Dat edule of Cost Input (SCI) and I have included MWR #8158, Sch . te (IGE) for your reference Independent Government Estima , concerns regarding this matter If you have any questions or please contact me directly. EFTA00141789  U.S. Department of Justice Memorandum Federal Bureau of Prisons MCC Nix• ISvA MCC New York ISO Park Row New York NY IC1007 September 6, 2018 MEMORANDUM FOR S REGIONAL DIRECTOR NORTHEAST REG:ON FROM: MCC New York SUBJECT: Request to Exceed Work Request Funding Limitation MWR #8158 - Replace Camera System MCC New York It has come to my attention that the work request referenced above will require MCC New York to exceed the $10,000.00 work request funding limitation. Therefore, I am submitting this request for approval to exceed the funding limit policy. This request is submitted in accordance with the guidelines set forth in Facilities Operations Manual, PS4200.12, Chapter 2, Page 4. The statement of work for this project is as follows: This MWR is required to replace (2) DVRs for the NICE camera system, the encoders and decoders as well as rack mounts and power supply, the server, purchase a recorder redundancy license for 350 channels, install 272 cameras and upgrade software for said systems. The vendor will also provide 4 hours of on-site training for operators and administrators. I certify that materials have not been ordered and construction work has not been performed on the minor work request referenced above. Work Order Estimated Cost: $800,000 Funding by Decision Unit: El Estimated Staff Man-Hours: 800 Estimated Start Date: December 1, 2018 Estimated Completion Date: February 9, 2019 EFTA00141790  for your reference. If All supporting documentation is attached regarding this you have any further questions or concerns matter, please contact me. Attachkents: SCI, IGE EFTA00141791  M2.5 - Schedule of Cost Input (SCI) Date 8/24/2018 Request Initial Institution MCC NEW YORK Category General Repairs Project Title Replace Camera System FY18 FY19 FY20 Object Gass POS WY $ x 1000 POS WY $ x 1000 POS WY $ x 1000 11.1 Full-Time Permanent 11.5 Other Personal Compensation 12.1 Personal Benefits: Civilian 21.0 Travel and Transportation of Persons 22.0 Transportation of Things 23.2 Rental Payments to Others 23.3 Communication, Utilities and Miscellaneous Charges 24.0 Printing and Reproduction 25.0 Other Contract Services 19 767.4 26.0 Supplies and Materials 32.6 31.0 Minor Equipment 32.0 Land Structures Total 800.0 0.0 0.0 Total 800.0 Total in Dollars $800,000.00 Currently, MCC New York has two ninety six (96) channel DVR's which have failed repeatedly, leaving critical areas of the institution without video coverage. There are no OEM replacement parts Current available for purchase to repair the recorders. The current recorders use obsolete technology which Conditions cannot be upgraded without upgrading equipment. They are unsupportable, unreliable, and have exceeded their life expectancy. Cameras and recorders are an essential component which supports a safe and secure environment for both inmates and staff. We propose to hire a contractor to replace two existing ninety six (96) channel DVR's with a new three hundred fifty (350) channel NVR systems configured at 40F, 15FPS to RAID 6 array for 14 days, provide a redundant recorder in a Plus (1) one configuration, replace the existing AMS server and Decoder, install two hundred seventy two (272) cameras, and provide four (4) hours total of on- site training for operators and administrators on the latest software package. a. MCC New York, 150 Park Row, NY, NY b. N/A c. N/A d. N/A Proposal e. N/A f. Quote g. Contractor, In-House h. Contractor: Communications ($767,421.25), In-House: Electrical (5325,78.75) i. N/A j. This project will comply with all FBOP Technical Design Guidelines, seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA-ABA, and Federal, State, and Local codes and regulations as applicable to this project.j. Compliance has been addressed as applicable to this project, inclusive of FBOP Technical Design Guidelines, seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA-ABA, and Federal, State, and Local codes and regulations. k. N/A FBOP TedmIcal Design Guidelines, seismic zone requirements, environmental compliance, life Safety, NFPA, ADA-ABA, and Federal, State, and Local codes and regulations have been reviewed or II Alit services are required must all be addressed In the proposal section of this Justification. Page 1 EFTA00141792  Independent Government Estimate (IGE Institution: Project Title: Replace Camera System MCC New York Object Class Category 25 (Contract) 26 (In-House) Man-Hours 1 General Requirements 2 Sitework 3 Concrete 4 Masonry 5 Metals a. Structural b. Miscellaneous 6 Wood & Plastic 7 Thermal & Moisture Protection a. Insulation 8 Doors & Windows 9 finishes a. Paint b. Flooring c. Ceiling d. Other 10 Specialties 11 Equipment (See Attachment) 12 Furnishings 13 Special Construction 14 Conveying Systems 15 Mechanical a. Plumbing b. HVAC 16 Electrical a. Primary 532,578.75 400.00 b. Secondary C. Lighting 5767,421.25 400.00 d. Communications 5767,421.25 532.578.75 800.00 TOTALS: .— — Grand Total EFTA00141793  FBOP WC) Tech Facility Minor Work Request 8158 NYM CM2 TO: FACILITY MANAGER FROM: Facilities THAL:: (Entered by:) (DepartmeM) (Phone) (Dopartmont Head Slonsturo) Slte: MYM Building: GEN Location: INST1TUT1O - THROUGHOUT THE Work Location: Ifieumiturf You are requested to perform the following work: One ninety sts (96) channel RAID-con%ured DVR has failed repeatedly, leaving critical areas of the institution without recording capahlity. App2cablo, ensure al safely procautona am toliewed, to include, but not Eniltod to 1LOCKOUT/TAGOUT AND CONFINED SPACE ENTRY' Date Active: 4/2472018 Status: CMPLT Priority No: 1 TIMIS No.: 8158 Facility Manager: You are authorized to perform the above work: To Foreman: CM2• Comm Teich/H. I= Skill: Communication en Signature for greater than S10,000 IF WORK ORDER WAS CREATED FROST A PM, ENTER PM WORK ORDER P: list below aJ monolith used: Description %MEM gOkl Unit Prick TA!lei Grand Total: If Ape:table, ensure that the equipment nee a MWI label affbcod In deaf view and tosato. MWI P. ❑ Asbestos Abatement Is required or has boon completed. Foreman's Total Hours: 3.00 ❑ FTTARA process Is required. Crate Completed: 4/24/2018 Upon complcalon of work, complete town end return to the Facility Manager. Staff Signature Completion Comments: OEM, parts no longer produced by man sogato ocntuded manufacture. AC available bald dnvo are second hand or roman. 1 EFTA00141794  U.S. Department of.Iustice Mend Bureau of Prisons Ilitthmtgew. 2`IKLI September 14, 2018 MEMORANDUM FOR FACILITIES ADMINISTRATOR NORTHEAST REGION FROM: Facilities/ Operations SUBJECT: Request4o Purchase Electronic Equipment CCTV Metropolitan Correctional Center (MCC) New York This is in response to your request for a technical review of the equipment listed below for MCC New York. As required by Facilities Operations Manual, your request to purchase Electronic Equipment that exceeds $25,000 has been reviewed and approved. For reference purposes, this document is assigned as EEA 2018-0913-b. 350) Enterprise software upgrade for video channels from pre-Net 2 .0 to Net 3.1, NV-ENT-CHVUPG-PNET2 NET31 POS 1) Enterprise software package major version upgrade for site, users and channels from NET 3.0 to Net3 .1, NV-ENT-MJVUPG -NET2X NET 3.1 4) VisionHub Smart Video Recorder 9820, 2U with internal RAID6 + Raidl BOTB net storage, NV-SVR9820-RIN 6-RIN1-BOTB 11) NiceVision Encorder/Decorder rack mont kit, supporting 4 NVE/NVD 1002 (for non-XT models) , 6 NVE/NVD 1002 Power Supply (for non-XT models) , 5 NVE1008 and NVE2016 or 5 AED1016 Power Supply , NV-ED-RMKIT 22) NiceVision H.264 Encoder supporting 16 cameras at 30/25fps in 4CIF resolution includes dual PS, NV-NVE-2016 22) NiceVision Decoder 5204 supporting up to 4 video outputs (10), NV-NVD-5204 1) AMS Sever, SGT-AMS EFTA00141795  17) Outdoor PTZ/1080P/X32/IP, Q6055-E 75) Corner/VANCAM/1.3MM, Q8414LVS 180) Indoor/Outdoor mini dome, 1080P, Q3515-LVE Please note that additional approval is required through the Information, Policy, and Public Affairs (IPPA) Division before purchase. If you have any questions please call me, or have your staff contact Telecommunication Specialist, at EFTA00141796  U.S. Department of Justice Federal Bureau of Prisons lEitaluturon. DC' 20534 September 20. 2018 MEMORANDUM FO REGIONAL DIRECTOR NORTHEAST REGION FROM: assistant Director for Administration SUBJECT: Request to Exceed Work Request Funding Limit Replace Camera System Metropolitian Correctional Center (MCC) New York This is an approval of your September 11, 2018, request to exceed the spending limit of 550,000 on Work Request #8158, Replace Camera System, at MCC New York. This work request is to replace the current degraded camera system. The total cost of this work request is not to exceed $800,000. Please note that additional approval is required through the Information, Policy, and Public Affairs (IPPA) Division. If you have any questions, please call me or have your staff contact Chief, Facilities Management Branch, at cc: Facilities Administrator EFTA00141797  U.S. Department of Justice Federal Bureau of Prisons Memorandum MCC New York September 11, 2019 MOD 0321-19 MOD 0002 MEMORANDUM FOR CONTRACTING Reply TO ATTN OF acuity Manager SUBJECT: Modification Request Vendor: Anixter Fund Control Number: TP120240 RP Number: 1128-18 Total Amount of Current Purchase Order: $34,089.28 Requesting Amount (+/-): -$9,171.00 New Amount of Purchase Order: $24,918.28 Reason for Mod: Please remove line item 6 from modification 1 (S13,350.00) and add line item LP from the attached quote ($4,179.00) to the purchase order. The cost per unit of several items within the quote have changed resulting in a significant difference in the purchase amounts. Please see attached quote. Please modify line item(s): Enter Enter Enter Enter Service Current Enter Unit Change in New Dollar Item No.: or Supply: Qty: Price: Qty (+1-): New Qty: Subtotal: 6 Supply 7500 $1.7800 -7500 0 -513,350.0000 1312 Supply 0 -10:5600S0.5572 7500 7500 54,179.0000 0 $0.0000 0 $0.0000 EFTA00141798  158NYM18FTP120240/P00002 Page 1 of 6 1. CONTRACT ID CODE AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT GS-07F-6060R AMENDMENT/MODIFICATION NUMBER ) LIFECTIvt DATE 4. REGunirnOmauRCHASE REOMUTION NUMZEIt 5 PROJECT NUMBER (0 aspIrstaa P00002 10212019 1128-18 6 ISSuE0 Br CODE 15BNYM T. ADMocSTERED By al other man mem cu CODE BNEF Federal Bureau of Prisons (O) 718-420-4200 Federal Bureau of Prisons MDC Brooklyn BRO/ NE Finance Center- FCI Fort Dix P.O. Box 329001 AccountingNYM--(0bop.gov NE FINANCE CENTER Brooklyn, NY 11232 BLDG 5756 HARTFORD ROAD Ioint Base MAL N, 0864) L NAME AND ADDRESS OF CONTRACTOR (Manbat area. county stars end ZP Cods) IA AIMADNENT OF SOOCITATON NumBER OC) ANDCER INC. Dans Banda At ANDCIER a. DATED (SEE i TEN ID 2301 PATRIOT BLVD GLENVIEW, IL 60026.8020 10A ta0OiRCATION OF CONTRACT/ORDER DUNS: 047583851 NUMBER 15BNYM18F7P 120240 We. DATED (SEE tins is) X Enna 1671617RS I nen trt rrawl)47iRiftiI 09/24/2018 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOUCITATIONS O The above numbered soititalion is amended as set forth in Item 14. The hour and date specified for receipt of Offers s Warded. El is not aderzied. Offers must ackruswledge receipt of this amendment prior to the hour and dies specified 41 the scacitabon or as amended, by one al the Sowing meet (a) By comsat:tang hems 8 and IS. end return:we copies of dw amendment: (b) By ecknowledging receipt of MIS amendment on adi copy C4 the offer submtted: or (c) By separate letter sr electronk communkadon welch ae...uaes a reference to the soeceavon and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOLRI AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such thanee may be made by letter or electonk conumunIcatort provided each letter or etectront communication makes reference to the scacltation and this amendment end is received prior to the opening hour and dale SpC01100. 12. ACCOUNTING MD APPROPRIATION DATA alraaAraca SA-2018-02-FP021452PI -2699-20 18 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14. CHEO( ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (gratify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NUMBER IN ITEM 10.4. B. THE ABOVE NUMBERED CONTRACTORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (spat as (Mangos In paying aka. sisPropneHon dots. elc.) SET FORTH IN ITEM 14. PURSUANT TO THE Amortrry OF FAR 43.10304 C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER (Stiffly type of morMkeeon an authority) X SEE BLOCK 14. E. MORTAR: Cans 0 •,,o,. 0 • mono] h sign mis docionent end Warn opplas to the alai? taco. 14. OESCRUMON OF AMENOMENT/MOOIRCATION fOrosNred Dy L/CP aedlon reactres, inctstop imirJteesnrcontrect SAW, "Malt wage Matta, MODIFICATION TO DECREASE FUNDS. ORIGINAL PO s 34,089.28 DECREASE BY: 1-9,171.00 NEW AMOUNT: 524,918.28 NO OTHER CHANGES NEEDED AT THIS TIME. Etas( a sutendad wen all lama aId conIdarre nee doorsanl NIetencad In ban OA or 10A. as harelotors charge:I rests sncliangad and n 6a lace rd ebot ISA. NAME AND TITLE OF SIGNER (Fyn wpm) 1611. NAME AND TITLE OF CONTRACTING OFFICER Moo or print) 158. COMRACTOROF NOR 1SC. DATE SIGNED (Skinaturo ofperson authaitred so sign) PsviNaa S unseal* EFTA00141799  15BNYM18FTP1202401P00002 Page 2 of 6 Table of Contents HMS Dasrinti2n Page Number 1 Solicitation/Contract Form I 2 Commodity or Services Schedule. 3 3 Contract Clauses 5 52.232-18 Availability Of Funds (Apr 1984) 5 4 List of Attachments 6 EFTA00141800  15BNYM18FTP120240/P00002 Page 3 of 6 Section 2 - Commodity or Services Schedule MCC New York FIBER Quote# O002R0BV GSA: GS-07F-606OR SCHEDULE OF SUPPLIES/SERVICES CONTINUATION SHEET ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 MFR PART,/ CCH-OIU PrOVX)US: EA Previous Previous: $3.250.65 PART• 180626 Closet Connector Housing (CCH). Black Empty. One Rack Unit 15.030000 5218.7100 Chart): $0.00 High (1 RMU). Holds Two CCH Connector Panels Change: 0.000000 Change: 50.0000 Current $3,250.85 Current: Current 15.000000 $216.7100 0002 MFR PART • VFL950 Previous: EA Previous: Previous: $959.96 Visual Fault Locator, 2.5 mm adapter 2.000000 $479.9800 Change: $0.00 Change: 0.000000 Change: $0.0000 Current 3959.96 Current 2.000000 Current: $479.9800 0003 FCC-WIPES Prat/kiwi: EA Prevkus: Previous: $28.44 348034 Fiber Optic Cleaning Wipes,90 Wipes per Canister tint free 2.000000 $142200 Change: $0.00 Change: 0.000000 Change: $0.0000 Current: $28.44 Current: 2.000000 Current: $14 2200 0004 MFR PART • 241201081000 Previous: BX Previous. Previous: $4,912.40 PART • CM 0042180N-7RB-02 Mull-Conductor.Enhanced Category 6 Nonbonded- 20.000000 5245.6200 Change: $0.00 Pair Cables 4-pek U/UTP OAR Reel-In-Box Black Change: 0.000000 Change: $90000 Current: $4,912.40 Current: Current: 20.000000 5245.6200 0005 AX103253 Previous: FA Previous: Previous: $3,780.40 PART,/ 371650 CAT6• KeyConnect Patch Panel,24-port 1U, Black 20.9=000 $1899200 Change: $0.00 Change. 0.000000 Change: $0.0000 Current $3,780.40 Current: Current: 20.000000 $1890200 EFTA00141801  168NYMMTP120240/P00002 Page 4 of 6 0006 373-COR8.3-TBRA-12 Previous: FT Previous: Previous: $13.350.00 CORNING-C 012E8F-31131-Al 12-F 8.3/125 SMTB IN/OUT RISER1.011.010.75 DB/KM ARMORED 7.500.000000 $1.7800 Change: ($13.350.00) FREEDM ONE Change: Change: $0.0000 Current: $0.00 -7.500.000000 Current: $1.7800 went: 0.000000 0007 20201W Previous: EA Previous: Previous: $227.70 387791 Cable Connector,I-Plece.Cal 6. RJ45,0 28" Cable Outer Diameter 3.000000 575.9000 Change: $0 00 100 per jar hange: 0.000000 Charge: 50.0000 Current $227.70 :anent: 3.000000 Current: $75.9000 0008 100064C Previous: EA Previous: Previous: $186.50 408271 EZ-RJ PRO HD Crimp TooL(Cal5 a Cat6). Clamshell 2.000000 $932500 Change: $0.00 Change: 0.000000 Change: $0.0100 Current $186.50 Current: 2.000000 Current: $932500 0009 MM02-BNTEC6-02 Previous: EA Previous: Previous: $2.676.00 BELDEN/ENT C601100002 CBL ASSY MOD 24-4PR SOLID CATS* IP5 BONDED T568A/B 400.000000 56.6900 Change: am CMR 2FT BLACK hangs: 0.000000 Change: $013000 Current $2,676.00 Current: Current: $6.6900 400.000000 0010 R51215-20 Previous: EA Previous: Previous. $1.385.80 246718 1U RackMount Power Strip,120)./.20A.820P 12 Outlets (6 Front- 20.000000 $692900 Change: $0.00 Facing, 6-Rear-Facing) 15 ft Cord hangs: 0.000000 Change' $0.0000 Current $1,385.80 Current: Current: 20.000000 $69.2900 0011 207404 Previous: EA Previous' Previous: $1,498.40 CORNING-C CCH-CP12-19T 12 PORT PANEL ST SM LOADED USE WITH CCH ENCLOSURE 20.000000 $74.9200 Change: $0.00 hangs: 0.000000 Change: $0.0000 Current $1,498.40 Current Curtail: 20.000000 $74.9200 0012 FI-500 Previous: EA Previous: Previous: $1,833.03 810589 Fiber Optic Inspection System Includes a handheld 1.000000 $1.833.0300 Change: $0.00 color display auto-focus inspection scope and 4 lips for LC and SC style bulkheads and 1.25 and 2.50mm patch hype: 0.000000] Change: $0.0000 Current: $1,833.03 cords. EFTA00141802  15BNYM18FTP120240/P00002 Page 5 of 6 Current: 1.000000 Current: 51,833.0300 0013 373- COR8.3-TBRD-12 Previous: EA Previous: Previous: $0.00 CORNING-C 012E8F-31131-29 12-F 8.3/125 TB IN/OUT RISER 1.0/0.75 DR/KM FREEDM ONE 0.000000 $0.0000 Change $4,179.00 Change: Change: S0.5572 Current. 54,179.00 7 500 000000 Current: $0.5572 Currant: 7.500.000000 PREVIOUS TOTAL 534.089.28 CHANGE ($9,171.00) CURRENT TOTAL 524.918.28 FUNDING DETAILS: ITEM FUNDING LINE OBLIGATED AMOUNT ACCOUNTING CODES NO. NIA 1 Previous: 534,089.28 SA-2018.02-FP021452Pi -2699-2018 Change: ($9,171.00) Current: S24.918.28 PREVIOUS: $34.089.28 CHANGE: ($9,171.00) CURRENT: $24.918 28 Small Business Set Aside Section 3 - Contract Clauses Clauses By Full Text 52.232-18 Availability Of Funds (Apr 1984) Funds arc not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be continued in writing by the Contracting Officer. (End of clause) EFTA00141803  15BNYM18FTP120240/P00002 Page 6 of 6 Section 4 - List of Attachments No Clauses No Attachments EFTA00141804  LIMITED-SOURCES JUSTIFICATION IAW FAR 8.4 13.106-3 1. REQUIRING AGENCY: DOJ/Bureau of Prisons. MCC New York. 150 Park Row. New York. NY 10007 2. NATURE/DESCRIPTION OF ACTION: Limited Sources Justification in accordance with FAR 8.405-6(a)(1)(A) and 13 106-3(b)(3)(i). Urgent and Compelling Need 3. DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY'S: The Agency requires two (2) Nicevision Professional Smart Video Recorder Digital Video Systems to be supplied and installed at MCC New York. This requirement includes the provision of all equipment and labor for the replacement of existing DVR system with an upgraded NVR system MCC New York has two ninety six (96) channel DVR's which have failed repeatedly, leaving critical areas of the institution without video coverage. There are no OEM replacement parts available for purchase to repair the recorders. The current recorders use obsolete technology that cannot be upgraded without upgrading the equipment. The current equipment is unsupportable. unreliable. and has exceeded its life expectancy Cameras and records are an essential component that support a safe and secure environment for both inmates and staff It is unusual and compelling urgency to meet this requirement to maintain supervision of exit doors in the inmate housing areas. safeguarding government property, and to avoid seriously bodily harm. The estimated value of this requirement is 5696.108 99 4. AUTHORITY: Acquisition is conducted under the authority of the Multiple-Award Schedule Program - 41 U.S.C. 152(3). In accordance with FAR 8 405-6(a)(1)(A) and 13.106-3(b)(3)0) an urgent and compelling need exists, and following the procedures would result in unacceptable delays. 5. DEMONSTRATION THAT THE PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY CITED: MCC New York is a Federal Prison and safety and security is of the utmost importance. A proper functioning security system is vital to carrying out our mission. The procurement of the NICE Vision upgrade will allow appropriate video storage. playback and still images capture. as well as the ability to control the PTZ camera for security needs within a prison setting where video footage is reviewed routinely to determine improper activity within the institution and is often used to support legal cases. Failure to have this capability puts the institution at an extreme risk and liability Additionally. we lost recording capabilities in some areas which made this an urgent and compelling need. Failure to make this award immediately would result in safety and security concerns for staff and inmates and increase liability to the government. SigNet Technologies. Inc, (SigNet) is the current provider of all Digital Video Recording Systems Maintenance Services for the Bureau of Prisons (BOP). These services are procured under Blanket Purchase Agreement DJBP00700NASBPA113. SigNet is also an approved distributor of NICE products and can provide the required supply of equipment and installation of the upgraded system under the terms and conditions of Federal Supply Schedule GS-07F0322T The recording system. required to be connected to the existing BOPNET (Bureau of Prisons Network) WAN system, must follow strict IPV6 protocol standards. Currently. the NICE Whole System is approved for BOPNET and is maintained by SigNet under the terms and conditions of GS-07F0322T. Any other system that has not been approved must be vetted and evaluated prior to utilization. This process would take between six months to one year. SigNet is ready to receive the delivery order for the supply and installation of the NICE recording system. 6. BEST VALUE: Pncing proposed is comparable to previous prices paid for similar requirements and is in line with the government estimate provided by Bureaus facility staff. It is in the government's interest and in my determination, issuing an order under the terms of GS-07F-0322T represents the best value for this requirement consistent with FAR 8 404(d) 7. A DESCRIPTION OF MARKET RESEARCH CONDUCTED AND THE RESULTS: A brief review of the contractor listing for FSS 84. SIN 246 60 1 revealed SigNet holds a current FSS contract SigNet is a known contractor who has established a record of satisfactory performance in servicing security systems across the Bureau. SigNet is capable of meeting the requirement at a reasonable price and due to the urgency in obtaining this equipment. no other sources were considered. EFTA00141805 8. ANY OTHER FACT SUPPORTING THE JUSTIFICATION: In accordance with FAR8 405.6(a)(2)(iv). this Justification will not be posted to the Government Point of Entry (GPE) due to security risks A public posting that MCC New York currently has an unstable and often-inoperable video recording system, could potentially endanger inmates and staff safety 9 ACTIONS TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITIONS: This action is necessary due to existing security concerns of failing equipment that is essential to the safety of staff and the inmate population incarcerated at MCC New York Future requirements of similar magnitude will be ordered in accordance with the procedures at FAR 8 405.1(d) on a competitive basis as circumstances allow TECHNICAL CERTIFICATION: I hereby certify that trie supporting data provided by the technical and requirements personnel that for the basis for rusufication is,corriviete and accurate to the best of my knowledge ? - /7 - Date MCC New York, NY CONTRACTING OFFICER'S CERTIFICATION: In accordance with FAR 8.405-6(d) and BPAP 8 405.6. I certify this justification is accurate and complete to the best of knowledge and belief. SUBMITTED BY: n/n ecialist Date MCC New York, NY Contracting Officer Date Acquisition ffice ENCE ( Ct iff Date MCC New York. NY Chief Date Field Acquisition Office Date Acting Procurement Executive EFTA00141806 APPROVAL: Date NM. for Administration Competition Advocate EFTA00141807  MCC NEW YORK 158NYM18FTP120150 Page 1 of 15 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS I. REQUISITION NUMBER OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 £ 30 1064-18 2. CONTRACT NO 3 AWARDIEPPECTIvE 4. CODER NUMBER 5. SOLICITATION NUMBER S. SOLICITATION ISSUE DATE DATE GS-07F-0322T 09/21/2018 15BNYM I 8FTP120150 A. NAME D. TELEPHONE mapaER (No WWIma) S. OFFER DUE DATE /LOOM 7. FOR SOUCITATION TIME INFORMATION CALL: A ISSUED ar CODE I SBNYM 10. THE ACQUISITION IS K UNRESTRICTED OR O SET ASDOE: %FOR Federal Bureau of Prisons O SlIMS„ Has IN rotor* or MCC New York inert ISVALLIBISNEWIPROWJA Kum 334512 ISO Park Row El tt itrgss"Au In owos New York, NY 10007 SEA SIZE STANDARD, Employees ID n I'l'V,ZEZISABLED P.A.OWNID :Alai in-Llintfil ❑ 41, 4 II. DELIVERY FOR FOB OESTINATVAI It OISCOUNT TERMS 1313 RATING UNLESS FROCK IS WALED 13a. THIS CONTRACT IS A SEE NET 30 RATED ORDER LINGER OPAS 4. METHOD OP SOLICITATION SCHEDULE (15CFR 700) 0 RFQ In IFB ❑RFP IS. DELIVER TO 000E 15BNYM It ADMINISTERED BY 000E I BNEF Federal Bureau of Prisons Federal Bureau of Prisons MCC New York NE Finance Center- FCI Fort Dix 150 Park Row i NE FINANCE CENTER New York, NY 10007 BLDG 5756 HARTFORD ROAD Joint Base MDL, NJ 08640 sit CCWTRACTOW cow lc i 578695 I FCOO! ACUAY lin 8s6222 ma. PAYMENT WIU. BE MICE BY ROTE I BFTD OFFEROR Federal Bureau of Prisons ATTN: NYM ACCOUNT! SIGNET TECHNOLOGIES. INC. I2300 KILN COURT FCI Fort Dix PAYABLE SUITE E P.O. Box 38 BELTSVILLE, MD 20705.1357 NER Finance Center - Acecot