EFTA00314048.pdf

CLIENT OBJECTIVE: To hire a highly-motivated, intelligent, professional and energetic Personal Assistant for a busy Wall Street Executive. Must have a keen eye for detail and superior organizational skills. This is a very busy, extremely challenging position that requires a true "24/7" mentality. Extensive international travel and candidates who weak fluent French are preferred RESIDENCE AND FAMILY DESCRIPTION: Large townhouse on the Upper East Side in New York City. GENERAL RESPONSIBILITIES: • Understand the geography of the principals' travels — calculate the timing of meeting locations and offer logical suggestions for the best use of time. • Complete multiple tasks simultaneously and in a logical sequence, even in situations where there may be pressure and little time available. • Coordinate daily activities and workflow and utilize effective time management skills to ensure key activities are accomplished promptly and accurately. Manage calendar; maximize employer's time by maintaining appointment calendar and prioritizing and monitoring task lists and call lists. Track all pertinent information needed for meetings and appointments; confirm, schedule and reschedule appointments as needed. • Anticipate the principals' needs to help shape thoughtful actions. • Assume ownership of work; think strategically and be resourceful. • Coordinate all aspects of domestic and international travel including documentation, ground transportation, in flight catering and accommodations. • Travel with the principal out of the country frequently and/or independently as necessary. • Prepare and update list of daily activities for the principal to include a daily call sheet and calendar; prepare daily "end of day" report and recap. Regularly meet with the principal to give updates and discuss issues. • Manage and update a current database that includes friends, business contacts, and relatives. This database should include phone numbers, addresses and birthdays and other special events. • Represent principals in a professional manner at all times. • Run errands, both business and personal. • Provide meeting preparation for principal. • Manage incoming calls mail, email, FedFx, etc. • Prepare correspondence, compose cmails and memos. CHARACTER SKETCH: • Strong work ethic, courteous, honest and responsible with a service heart. • Excellent verbal and written communication skills. Communication with the principal should be clear and concise. Fluency in French strongly preferred. • Ability to multi-task and work efficiently to ensure all work and requests from the principal arc processed expeditiously. • Ability to disseminate information and act accordingly in a very fast-paced environment • Coordinating the upkeep of guest apartments. • High sense of esthetics. Page 1 4 2 Position Description/Personal AssistantiNYC EFTA00314048